Constitution

The group shall be known as Hucknall Harriers Running Group.

To provide inclusive, informal, and friendly running opportunities in and around Hucknall for adults of all abilities.

To promote physical and mental wellbeing through running and social connection.

To operate in a safe, supportive, and welcoming environment.

To remain accessible and flexible, with minimal barriers to participation.

Membership is open to anyone aged 18 and over who supports the aims of the group.

Under-18s are not permitted to take part in Hucknall Harriers group-organised runs or events.

Members must agree to abide by the group’s Code of Conduct.

The group does not tolerate discrimination based on age, disability, gender, race, religion, or sexual orientation.

The primary means of communication for the group is the Hucknall Harriers Facebook group. All run events, social activities, and updates will be posted there. Members are encouraged to join this group to stay informed.

The group is managed by group founder and Chair, Daniel Nightingale.
Other roles will be appointed as the group develops.
Decisions will be made collaboratively with volunteers where possible, maintaining the group’s informal ethos.

Annual General Meeting (AGM)

An Annual General Meeting (AGM) will be held once per financial year (starting April 2026) to meet the requirements of ARC affiliation and to ensure transparency within the group.

The purpose of the AGM is to:

• Provide an overview of the group’s activities, achievements and finances

• Share plans for the year ahead

• Offer members the opportunity to give feedback or raise suggestions

To reflect the informal and inclusive nature of the group, the AGM will be held online. A summary report will be published, and members will be invited to contribute via a structured feedback & polling process. This approach ensures the AGM is accessible to all members, including those who may not be available at a set time or who may feel uncomfortable in a group meeting. It allows everyone to contribute in their own time, with anonymity from the rest of the group, in a way that suits them. A follow up post AGM update will be published to members after completion.

The current role of Chair, held by the group founder, will not be subject to change unless a majority of members express a desire to put it to a vote following the AGM process. This approach helps protect the vision and continuity of the group while allowing for openness and accountability.

The group is committed to providing a safe environment for all adult members.

Under-18s are not permitted on group runs, avoiding the need for child safeguarding protocols.

Members are encouraged to run within their limits and take personal responsibility for their wellbeing.

The group promotes safe running practices, including appropriate clothing, hydration, and awareness of weather conditions.

Procedures will be in place for reporting injuries or incidents during group runs.

Funding and Financial Management

Hucknall Harriers is a not-for-profit community running group funded entirely by voluntary donations. We do not charge membership fees, in order to keep the group inclusive and accessible to all, regardless of financial circumstances. All donations are used solely for the benefit of the group, including affiliation fees, insurance, run leader training, and other costs that help support the safe and effective running of the group. The group’s finances will be managed transparently, with oversight from designated volunteers, and a basic annual financial summary will be made available to members. 

Merchandise Pricing

Hucknall Harriers merchandise prices include a small additional charge (around 10%) to cover costs such as: delivery costs, stock management, design, samples, and any extra supplier fees, including extra charges for ordering single sizes. 

The group complies with relevant data protection laws when handling personal data.

Members will be informed about data collection and use.

Personal data will be stored securely and only used for group purposes.

In the event of dissolution, any remaining funds will be donated to a local charity or running-related cause, at the discretion of the Group Lead.

Hucknall Harriers Running Group regularly takes photos and videos on or before runs and at events to celebrate the group and share on social media, the Facebook group, and the website.

Members’ images may be used for promotional purposes, but the group respects each individual’s right to privacy.

Members who do not wish to be included in photos or videos can notify the Group Lead or run leaders at any time.

The group will make reasonable efforts to exclude those who opt out from photos and media shared publicly.

No member will face discrimination or negative treatment for choosing not to be included in photos or videos.

This constitution may be amended at any time by the Group Lead to reflect changes in the group’s operation or ARC requirements.